British Equestrian Federation Researching Equines Database  
BEFRED Privacy Notice

As part of registering with the BEFRED website (, the BEF collects and processes personal data relating to you. The BEF is committed to being transparent about how it collects and uses that data and to meeting its data protection obligations.

What information does the BEF collect?

During the course of the use of the BEFRED website the BEF collects your name, email address, the detail of the educational institution within which you have created your research along with the abstracts of the research you provide onto the site.

Such information will only be used for the purposes of providing the following services to users:

    • A searchable database of abstracts of research relating to equine topics;
    • A list of establishments which carry out research on equine topics.

The BEF collects this information through the BEFRED website.

Data will be stored in a database associated with the website.

Certain information about your session on the BEFRED site is collected automatically. This includes but may not be limited to:

    • the Internet domain or IP address from which you access our website;
    • the type of browser and operating system used to access our site;
    • the date and time you access our site;
    • the pages you visit.

We do not make use of a web site visitor's IP address, or other session information that is automatically captured by its web server, for any purpose other than system administration and to provide statistics that are used to evaluate use of the site.

Why does the organisation process personal data?

The BEF needs to process your data in order to permit you to upload your abstracts to the BEFRED website. It will also process your data if you are an educational institutions to allow you to register and then use the website to approve submissions.

Processing data from those registered allows the BEF to allow institutions to approve a student’s submission and for students to easily come back to the site and upload more than one abstract.

The BEF will seek your consent for this activity at point of registration on the BEFRED website. BEF is using consent for the legal basis of processing personal data.

Who has access to data?

Your information will only be available to the BEF and the consultants running the website.

The information you have submitted with your abstract will be made publicly available alongside your abstract. This may include personal information. Once you have uploaded this information, it will be publicly available in perpetuity to provide a database of equine research. By opting in at point of registration you are consenting to this activity.

The BEF will not share your data with third parties without your consent.

The BEF will not transfer your data outside the European Economic Area.

How does the organisation protect data?

The BEF takes the security of your data seriously. It has internal policies and controls in place to ensure that your data is not lost, accidentally destroyed, misused or disclosed.

For how long does the organisation keep data?

All the information you submit alongside your abstract will be kept and made publicly available via the BEFRED website as long as the BEFRED website is operational. Your email address and password (created on point of registration) will be kept for 12 months following your registration or last submission, whichever is the most recent to allow you to submit multiple abstracts, thereafter it will be deleted. If you wish to upload more abstracts after a 12 month break, you will be required to re-register your details.

Your rights

As a data subject, you have a number of rights. You can:

    • access and obtain a copy of your data on request;
    • require the BEF to change incorrect or incomplete data;
    • require the BEF to delete or stop processing your data, for example where the data is no longer necessary for the purposes of processing;
    • object to the processing of your data where the BEF is relying on its legitimate interests as the legal ground for processing; and
    • ask the BEF to stop processing data for a period if data is inaccurate or there is a dispute about whether or not your interests override the BEF’s legitimate grounds for processing data.

If you would like to exercise any of these rights, please contact

If you believe that the BEF has not complied with your data protection rights, you can complain to the Information Commissioner.

What if you do not provide personal data?

You are under no statutory or contractual obligation to provide data to the BEF. However, if you do not provide the information your abstract will not be able to be approved by your institution and therefore will not be made available on the BEFRED website.

Automated decision-making

There is no automated decision making used on the processes associated with the BEFRED website.


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